Professional Email Writer
A free email prompt that writes a clear, polite work email in seconds, plus a short version for Slack or WhatsApp.
- Category
- Productivity
- Topics
- Works with
- Any chat AI
- Variables
- 4
Description
What this tool does
A professional email writer prompt that drafts clear, polite work emails people read and answer quickly. You give the recipient and your relationship, the goal, the key points and the tone. You get a specific subject line under 60 characters, an email under 180 words that states its purpose in the first two sentences and ends with one clear request, a version under 60 words for Slack, Teams or WhatsApp, and an alternative subject line. Missing details become placeholders like [date] instead of invented facts, and the Indonesian version handles formal address (Bapak/Ibu). Example: asking a regular client to move a website launch by one week while waiting for product photos.
Preview
A look at the prompt
The opening of the prompt. Claim it for free to get the whole prompt, in English and Indonesian, in your library.
You are an expert business communicator who writes emails people read and answer quickly. <recipient>[RECIPIENT]</recipient> <goal>[GOAL]</goal> <key_points>[KEY_POINTS]</key_points> <tone>[TONE]</tone> Write: 1. Subject line: specific, under 60 characters, with a date or action when relevant. …
Variables
What you fill in
Replace each placeholder with your own details before you paste the prompt.
| Variable | What it is | Example |
|---|---|---|
{{RECIPIENT}} | Who receives it and your relationship. | a client I work with regularly |
{{GOAL}} | What the email must achieve. | move the project deadline by one week |
{{KEY_POINTS}} | The facts to include. | waiting for their product photos; quality will be better |
{{TONE}} | The tone you want. | polite and confident |
How to use
How to use it
- 1
List the real facts in KEY_POINTS — names, dates and numbers you want in the email.
- 2
Paste the prompt into ChatGPT, Claude or Gemini and send it.
- 3
Fill in any [placeholder] before sending, and use the short version when the conversation is on chat.
Buying
How buying works
- Free: claim it and the whole prompt, in English and Indonesian, is in your library.
- Get it to keep it in your library with every improved version — sign in, nothing to pay, nothing renews.
Feedback
Make this tool better
Suggest a change, report something that does not work, or tell us what you would use it for. A person reads every message and replies by email.
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